I always find that May is the month of Mayhem for my business so I thought I would share some of my strategies with you for finding the right Virtual Personal Assistant.
What is a Virtual Personal Assistant?
A Virtual Personal Assistant is a person that is an independent contractor that provides office support of an administrative, technical and or creative capacity from their home based office. A great Virtual Personal Assistant has good interpersonal skills, good IT skills and can think like you.
A great Virtual Personal Assistant should have the following attributes
Good interpersonal skills – now this may sound silly from a virtual aspect but the Virtual Personal Assistant needs to be able remain calm and think on their feet and be able to liaise virtually on many means of communication – Face to Face, Skype, Telephone and Email.
Good IT skills – A Virtual Personal Assistant regularly needs to use a variety of mediums to liaise with clients and for diary management and other tasks. They should have a good grasp on the software that you require in your business. To start with;
- Knowledge of an email program – Outlook or Gmail. Both also have great calendar sharing options.
- A file sharing program such as sugarsync, dropbox or google docs.
- Advanced knowledge of the Microsoft Office programs, Word, Excel, PowerPoint
To think like you – A good Virtual Personal Assistant should develop the skills to become an extension of you and be able to reply to emails on your behalf, prepare documents and correspondence, organise events, make complicated travel bookings, conduct research, prepare presentations, update websites, source information and office supplies.
Create order in your business
Well you know the saying; Messy Desk, Messy Mind. So when was the last time that you de-cluttered your life? I’m not talking about just cleaning your desk, but also your email inbox, your files, scheduling those meetings in advance and contacting those potential leads that you met at your last networking meeting or that came through your website. How much time do you really spend on these items or thinking about these items?
Yes I’m talking about procrastination! Most of us are prone to it and expend energy thinking, rather than doing or delegating. It is proven that if you are organised, you are more likely to be focused and efficient in your everyday life. So why not delegate these tasks today? They will free up your head space so that you can think about the important aspects of your business and focus on what is really important.