If you’re a business owner, influencer or industry leader, we understand that you are already extremely busy and it is probably time that you look into outsourcing your secretarial services. While you might not notice it at the current moment, the truth is that outsourcing your secretarial services will do wonders for your overall productivity and profitability. It means that you can work on what you want to work on. If you find the right person, it is someone that you can run ideas through and also someone that can take care of your business while you are on holiday. It also takes the pressure off sorting the basic day to day things that can easily be outsourced. Here are some of the popular day to day services that many businesses outsource:
- Typing and document formatting
- Diary bookings
- Appointment setting
- Template creation
- Customer followup
- Travel arrangements
- Email replies and followups
Some of the above seem quite old school for 2017 but are still popular, below are some ways that these services have been rejigged into an online format, these include:
- Uploading Blog Posts to your website
- Social Media scheduling
- Transcription of podcasts and interviews into blog posts
- Email newsletters
- Online file organisation
- Database updates
- Online training maintenance, followup and technical help
How it’s done
Thanks to modern technology and ability, you can now outsource all of your secretarial work. In past decades, most of this work would have to be done in-house, but because of the new technological advances, it’s undoubtedly something that could be handled by an outsourced contractor. Secretarial services might seem like something that aren’t easy to outsource but the easiest way to think about it especially if you do travel alot is to consider the secretary being back in the office and you need to phone them or email them with the work to be completed. Other ways to assign tasks is to use project management software such as Asana, Trello or Slack. But what about File sharing, I hear you ask. Well, there are many file sharing options available including uploading to a project management software (as indicated), Dropbox, Sugarsync and of course google drive.
The best thing about outsourcing your secretarial services is that if you find the right person to handle the job, they normally offer a 24 hour turn around, which means that you can have the work back on your desk the next day. Too often, a lot of people that run businesses have way too much work than they can handle so by getting the initial steps completed, it frees up your time to focus on running your business.
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